RECLASSIFICATION PROCEDURES
Reclassification involves a change in classification allocation of
an individual position on the basis of significant changes in the nature,
difficulty or responsibility of the work performed. Upgrading is a change
in the classification of a position accompanied by assignment of the
position to a higher salary range. A promotion is different in that
it involves the movement of an employee from a position in one classification
to a position in another classification having a higher salary range.
A promotion is differentiated from a reclassification upgrading in that
a promotion requires that the incumbent successfully compete in a selection
process and be referred to the hiring department for selection to the
higher level position. A change in the classification of the position
accompanied by assignment to a lower salary range is considered downgrading.
I. TYPES OF RECLASSIFICATIONS
A. CLASSIFICATION UPGRADING AS A RESULT OF PERIODIC REVIEW OR OTHER
REQUESTS
1. Whenever a position is upgraded as a result of a periodic classification
review, employee or department request, the recruitment will be
waived and the incumbent placed in the upgraded position if:
a. The upgrading has resulted from an incremental change in duties;
and
b. The incumbent has been in the position six (6) months or more;
and
c. The appointing authority and the Personnel Division find that
the incumbent possesses the minimum qualifications of the higher
level position.
B. CLASSIFICATION DOWNGRADING AS A RESULT OF PERIODIC REVIEW OR OTHER
REQUESTS
1. An employee whose position has been downgraded shall be placed
in the position without competing for the position.
2. Employees whose positions have been downgraded shall be given
preference in referral to other positions within the same or equivalent
classifications as the position held prior to classification downgrading.
An equivalent classification is defined as one requiring both the
same kind of knowledge and the same degree of skills.
C. CLASSIFICATION REVIEW RESULTING FROM A REORGANIZATION OF A DEPARTMENT
OR UNIT
1. When a position is upgraded as a result of a department or division
reorganization, the Personnel Division, in consultation with the
appointing authority, shall determine the appropriate selection
procedure.
a. In determining if the recruitment shall be promotional only
or open-competitive the following shall be considered: analysis
of job duties, availability of internal applicants and occupational
standards.
2. Employees who are successful in the recruitment process and
are appointed to an upgraded position as a result of a reorganization
shall serve a six (6) month probationary period in conformance with
promotional policy.
a. Employees who are unsuccessful in completing the required probationary
period shall be demoted to the previously held classification if
there are positions open and available. If no such positions are
available, the employees may be removed from the upgraded position
and placed on the layoff register in order of seniority for referral
to their previously held classification.
3. If employees return to the classification held prior to upgrading,
their salary range and step shall return to the one that would have
been held had the employee not been upgraded.
4. Rules of layoff shall apply when a reorganization results in
a surplus of employees.
II. IMPACT ON SALARY AND SALARY INCREASE DATE - RECLASSIFICATION
A. When a position is reclassified to a higher level classification,
the incumbent shall be advanced to the first step in the new range
or to the rate of pay that most closely approximates a five (5) percent
increase from the employee’s regular rate of pay, whichever
is higher.
B. The salary adjustment will take place on the effective date of
reclassification.
C. The employee’s salary increase date will be adjusted to
the first of the month following twelve (12) full months from the
date of a classification upgrading.
III. PROMOTIONAL OPPORTUNITIES RESULTING FROM RECLASSIFICATION
FOLLOWING A REORGANIZATION
A. A reclassified position may provide a promotional opportunity
when eligibility for that position is contingent upon successful completion
of an open or promotional competitive selection procedure as required
under the Personnel Ordinance. By definition, a promotion requires
that an employee be determined eligible for referral to the hiring
department through the competitive selection process and be appointed
to the higher level position. A position reclassified as a result
of a department or unit reorganization requires a selection procedure.
1. The effective date of the promotion is the date the department
head appoints the employee to the higher level position and is documented
on the approved Personnel Action form.
B. At the time of appointment, the promoted employee receives an
increase in pay to the minimum rate of the new range or the rate that
most closely approximates a five percent increase from the employee’s
regular rate of pay.
1. If an employee has been placed provisionally or working temporary
out-of-class in the higher position and has already received a five
percent approximate increase, the incumbent will not receive an
additional five percent increase at the time of being referred and
appointed to the position.
2. If a position has been reclassified and an incumbent is placed
in provisional status in a higher level classification pending the
completion of a selection procedure, the incumbent may receive credit
towards salary increase dates and completion of probationary period
for time spent in the provisional status. Such a determination will
be made by the Director of Employee Services.
3. Any time spent working temporarily out-of-class prior to completing
a selection process will not count toward completion of a probationary
period, or credit toward salary increase dates or change in service
accruals.
C. At the time of promotion, the employee is placed on a six month
probation and receives a new salary increase date in accordance with
promotional policy.
D. An employee who is promoted will be eligible for a salary increase
six months from the first of the month following appointment to the
higher level position and every twelve months thereafter, unless otherwise
specified in the collective bargaining agreement.
INTERNET LINKS
County Ordinance http://www.clackamas.us/docs/code/title2.pdf
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